Give us the date, type of event and
guest list and let us go to work! We will alleviate
your stress and make your event desires and wishes
reality.
* The following services dependant
upon package chosen*
Month(s) Prior to Event
- Meet with main contact of event to find
out their wishes
- Go over all budget concerns and constraints
- Plan the décor/theme of event
- Book all vendors necessary for event
- Verify if we need publicity for event
Month Prior to Event
- Confirm vendor copies of all contracts
- Create final timeline and obtain clients
approval
- Head counts
- Final payments to all vendors
- Confirm any additional details with client
and vendors
- Confirm with client the location of the
décor that will need to be present at the
event and confirm set up
Rehearsal Coverage
- On-site coverage of rehearsal
- Direct and Assist rehearsal
- Assist/facilitate bridal party processional and
recessional.
- Coordinate with ceremony musician timing of event
& bridal processional and recessional and other
special requests
- Assist in proper etiquette of seating arrangements
- Oversee set up of ceremony location
- Get the dressing rooms ready
- Pass out custom designed Itineraries to wedding
party and family
- Answer any questions pertaining to the wedding
day
- Go over etiquette
- Assisting in decorating set up
- Confirm the tasks for the ushers, greeter &
sign in book/picture attendant.
- Confirm the officiate has a copy of the program/itinerary
so they are aware of the flow of the ceremony.
- Confirm the readers have their readings and an
extra copy is placed at the site
Event Day
- On-site coverage and coordination and arriving
at least one hour prior to event
- Liaison to the client
with any last minute changes
- Execute all plans and
details with vendors
- Assuring all services are provided
as contracted by vendors
- Distribute last payments
- Handle any last minute
emergencies
- Supervise and coordinate the setup of
the event
- Confirm any documented special requests,
as per the client, have been completed
- Confirm with
transportation service earlier in the evening of
arrival time and location
- Confirm the transportation
of personal items/ gifts are given to the appropriate
individual to load
- Verify vendor’s are on schedule
- Verify event
room is set up correctly as per the client’s
vision and instructions.
This includes: the tables
(per table layout) , linens, chair count per table,
décor of room, place
cards, the air conditioning or heat is on in
the event room, the lighting is adjusted for the
entrance
as well as later in the evening:
- Greet event vendors
and confirm they are set up correctly within the
facility
- Confirm the bar is open and hors d’oeuvres
are ready when guests begin to arrive
- Greet guests
- Manage the timeliness of the events
- Once the event
concludes, verify items are gathered and given
to the designated individual(s)
Follow up after the Event
- Follow up with vendors for return deposits
- Review
event for any changes for following events
Other items we can help you with include:
- Travel Plans & Accommodations
- Linens
- Equipment and Furniture Rentals
- Vendor Contact
- Budget Planning
- Timelines
- Map Creation
Types of Events that we can help with include:
- Tea parties
- Baby showers
- Bridal showers
- Sweet 16th party
- Open House
- Funerals
- Wedding Planning
- Wedding Coordinating
- Corporate events and meetings
- Employee recognition
- Retirement parties
- Birthday parties (children & adults)
- Family
reunions
- Holiday parties
- Engagement party
- Post Wedding Brunches
- Anniversary party
- House Warming
- Graduation party
- Bridal luncheon
- Retreats
- And many more!
We can do other events please call us
for more information.
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