| Private
Events
 When you already lead a busy life,
it can be very hard to find the time to put together
an event in celebration of a loved ones life or accomplishments.
A`vie understands this!
Sometimes it is hard to get
a good idea or to even figure out where to start.
A`vie would love to come
in and start with you in beginning steps of the planning
process. We can help you find the right location,
or vendors to make your event unforgettable.
If you
are somewhere in the middle or the end of the planning
process A`vie would still like to help.
We
can be hired to tie up all the loose ends or for
only coordinating on the day of.
Some of the private events we have had experience
in include:
- Birthdays
- Showers
- Engagement parties
- Lady’s Luncheons
- Bridal Showers
- Brunches
- Tea Parties
- Anniversaries (or Anniversary Dinners)
- Sweet 16th Parties
- Graduation Parties
- Surprise Parties
- Holiday Parties
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- Christmas Parties
- House Warming
- Open Houses
- Tea Parties
- Award Ceremonies
- Celebrations
- Bat Mitzvah
- Bar Mitzvah
- Sorority Gatherings
- Fraternity Gatherings
- Funerals
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We offer two types of packages for any of these events
but we are happy to create a custom package for your
event just contact us and we will discuss the specifics.
 Planning of Private Events
Packages can include but are not limited to:
- Unlimited Coverage the Day of the Event
- A Coordinator
and an Assistant Available to Cover Your Special
Event
- Unlimited consulting via phone and/or email
- Vendor
recommendation and management
- Coordination in Selection
of Suitable Vendors
-
Meetings
-
Contract Review
- Budget Creation & Planning
-
Development
-
Allocation
-
Management
- Décor selection
- Innovative Ideas and Tips
- Money Saving Tips
- Custom Designed Event Day Timeline
- Review details
of your event
- Customized Task List
-
To Do Reminders
-
Deadlines
-
Decisions
- Custom Designed Event Day Itinerary (if needed)
- Review
Timing, Distance of Travel, and Miscellaneous Concerns
- Arrangement of Accommodations for Out of Town Attendants
- Floor
Plan design
- Overseeing set up and
tear down of space
- Up
to 3 Two Hour Consultations with
Point Person
-
One Planning
Meeting,
-
A Progress Meeting
- Final Details Meeting
- Create reminder
lists of items to
bring for
Event
- Send Custom
Designed Timeline to All Booked
Vendors
- Assisting
with any questions and
suggestions
- Assure
all Services are
Provided as
Contracted
by the Vendors
- Confirm the
location and
setup of the
décor
that will be
needed
- Call
vendors to
verify delivery
times
and
details
- Head
counts to vendors
as needed
- Distribute last payments
to vendors
- Handle
any
last minute
emergencies
- Confirm the
special
requests
earlier
in
the
evening
of
arrival
time
and
location.
- Greet Attendants/Guests
Coordination of Private Events
Packages can include but are not limited
to:
- Coordination day of event up to 4 hours
- Unlimited
consulting via phone and/or email
- Vendor recommendation
- Assisting with any questions
and suggestions
- Customized timeline for day of event
- Review details
of your event
- Innovative Ideas and Tips
- Money Saving Tips
- Arrange Accommodations for Out
of Town Guests
- On-site coverage and arrival at least
one hour prior to event
- Up to 2 One Hour Consultation
- Meet with you One
Week prior to event to confirm last minute
details
- Confirm final details One Week
prior
- Call vendors to verify
deliveries and timeline
- Send
Custom Designed Timeline to All Booked
Vendors
- Assure all Services
are Provided as Contracted
by the Vendors
If you do not see the type of event you
are having give us a call at
352-338-7577 and can help you with your special request.
We look forward to working with you on your next
event in order for it to be the best event ever.
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